Scope & checklists · updated August 2026
Office Cleaning Scope by Area and Frequency — the Full Matrix
Daily covers waste, restrooms, pantry surfaces, high-touch disinfection, traffic-lane vacuuming and glass spot cleaning. Weekly adds full-coverage vacuuming under desks, damp mopping all hard floor, horizontal dusting, baseboards and interior glass. The column that actually prevents arguments is the third one: what is not included unless you specify it.
The Matrix, by Area
| Area | Daily | Weekly | Periodic |
|---|---|---|---|
| Reception / lobby | Entry glass, matting, waste, floors, seating wipe, reception desk | Full vacuum edges, dust all surfaces, interior glass both faces | M: high dust · Q: upholstery, deep floor |
| Open workspace | Waste and recycling, traffic-lane vacuum, high-touch points, spot glass | Full vacuum under desks and edges, dust horizontal surfaces, monitor bases | M: baseboards, vents · Q: high dust, extraction |
| Private offices | Waste, spot vacuum, high-touch points | Full vacuum, dust unobstructed surfaces, glass | M: baseboards · Q: high dust |
| Conference rooms | Tidy, wipe table, reset chairs, waste, glassware removed | Full vacuum, dust credenza and AV, interior glass | Q: upholstery, deep floor, screen and AV detail |
| Restrooms | All fixtures disinfected at contact time, mirrors, partitions, floors, restock | Detail dispensers, partition tracks, hinges | M: descale · Q: grout, enzymatic floor junction treatment |
| Pantry / breakroom | Counters, sink, tables, chairs, appliance exteriors, waste, floor | Cabinet fronts, backsplash, microwave interior, stainless polish | M/Q: refrigerator interior (add-on) · Q: deep degrease |
| Corridors / elevator lobby | Vacuum or dust mop, waste, glass, high-touch | Damp mop, dust ledges and frames | Q: high dust, floor machine work |
| Stairwells | — | Sweep, spot mop, handrails disinfected | M: full mop · Q: high dust |
| Server room / IDF | No entry | No entry | A: specialist plenum clean, escorted |
Not Included Unless Specified — the Column Nobody Publishes
- Refrigerator and freezer interiors
- Washing employee dishes or clearing personal food containers
- Descaling coffee or espresso equipment; water cooler jug changes
- Personal desk items, papers and belongings
- Plants and plant care
- Window exteriors and anything requiring elevated access
- High dusting above 10 feet
- Blinds and window treatments
- Upholstery cleaning
- Employee kitchenware
- Confidential paper disposal
- Carpet extraction, floor stripping and refinishing
- Snow, ice and public sidewalk clearance
- Moving furniture, boxes or equipment
Monthly, Quarterly and Annual, Consolidated
- Monthly — high dusting of vents, fixtures, sprinkler heads and cabinet tops; vent and diffuser detail; carpet spot treatment; machine scrub hard floors; light fixtures; walls and switch plates; upholstery vacuum.
- Quarterly — carpet hot water extraction or encapsulation; VCT scrub and recoat; interior windows; deep kitchen including refrigerator interior; upholstery cleaning.
- Annual — strip and refinish VCT; full deep clean; exterior windows or per the building's schedule.
Use this table as your scope-of-work exhibit. Attach it to the agreement and incorporate it by reference. How to build the rest of the RFP.
Last reviewed August 2026. Figures for prevailing wage and regulatory schedules change on 1 January and 1 July — we re-verify this page each cycle.
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We publish the general answer because it is useful. For a number that applies to your building, send us the square footage and the nights you need.
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Written scope and fixed monthly price, usually within two business days.
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